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REAL ESTATE
150+ UAE Brokerage Implementations

The CRM That UAE Brokerages Actually Use

Portal sync with Property Finder & Bayut. WhatsApp automation. Live broker dashboards. Commission tracking. All configured for how your brokerage actually operates — not how a software company thinks it should.

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97%
Lead Contact Rate
12 min
Avg Response
40%
Close Rate Lift
6 wk
Go-Live
Sound Familiar?

If This Is Your Brokerage's Reality,
You Need a System

⚠
Leads vanish between portals and Excel. Property Finder, Bayut, website, walk-ins — all in different places. 30% untouched after 48hrs.
⚠
Top performer's pipeline lives in their phone. When they leave, every client relationship walks out with them.
⚠
WhatsApp is your biggest channel but invisible. No logging, no measurement, no accountability. Your best conversations are dark.
⚠
Sunday nights building reports. 4 hours in Excel that are outdated by Monday morning meeting.
⚠
Marketing says "leads are fine." Sales says "leads are bad." No data to settle the argument.
⚠
Commission disputes drain management time. No clear record from reservation to handover. Arguments monthly.
What We Build

The Complete Real Estate
Operating System

01
Portal-to-CRM Sync
Property Finder, Bayut, Dubizzle leads flow directly into your pipeline. Source tracked. Agent assigned. Follow-up triggered. Zero manual entry.
02
Lead Distribution
Auto-assign by language, area, property type, or round-robin. Hot leads go to closers. New agents get nurtured leads. Rules you set.
03
WhatsApp CRM
Every conversation logged. Broadcast campaigns. Template messages. Read receipts. Full history inside each deal — management has visibility.
04
Broker Dashboard
Live leaderboard — calls made, viewings scheduled, deals in pipeline, conversion rates, commission earned. Updated in real-time, not last Tuesday.
05
Follow-Up Engine
Automated drip sequences for cold leads. Escalation alerts for stale deals. Re-engagement campaigns for lost prospects. Nothing falls through cracks.
06
Commission Tracking
From reservation to SPA to handover. Split commissions, manager overrides, developer payments — all tracked with zero disputes.
Before & After

The Transformation Is Measurable

Before VortexWeb

Leads in Excel — 4-8hr response
Zero agent visibility
Portals in separate browser tabs
WhatsApp conversations untracked
Reports take 2 days to compile
Follow-ups depend on memory
Commission disputes monthly
→

After VortexWeb

Auto-assigned — 2min response
Live dashboard real-time
All synced into one pipeline
Every message logged in CRM
Automated daily delivery
Automated reminders + escalation
Transparent tracking with splits
Proof

Real Brokerage. Real Numbers.

Dubai Brokerage · 45 Agents · Sales & Leasing
From Spreadsheet Chaos to 97% Lead Contact Rate
Before
3,000+ monthly leads scattered across Excel, email, and personal phones. 8-hour average response time. 30% of leads untouched after 48 hours. No visibility into agent performance.
What We Built
Bitrix24 CRM with Property Finder + Bayut API sync, Wazzup WhatsApp integration, automated lead assignment by area and language, live broker performance dashboards, and full commission tracking.
97%
Lead Contact Rate
12 min
Avg Response Time
40%
Close Rate Increase
CRM
Your Next Move

Every Week Without a System
Is Another Week of Lost Leads

45 minutes. One senior consultant. A clear diagnosis of where your brokerage is leaking revenue — and exactly how to fix it.

Book My Free CRM Audit →
VortexWeb

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